Canadian consultants with over $30,000 CAD in annual revenue must register for GST/HST.
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Your Business
Bill To (Client)
Invoice Details
%
Line Items
Item 1
$1,000.00
Item 2
$3,200.00
Item 3
$5,600.00
Item 4
$4,500.00
Item 5
$0.00
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INVOICE
INV-0001
Your Business Name
Your Address
Bill To
Client Name
Client Address
Invoice Date
01/06/2026
Due Date
01/07/2026
Currency
CAD
Description
Qty
Rate
Amount
Strategic Advisory Sessions
per hours
4
$250.00
$1,000.00
Research & Analysis Report
per deliverable
1
$3,200.00
$3,200.00
Stakeholder Workshop Facilitation
per day
2
$2,800.00
$5,600.00
Monthly Retainer
per month
1
$4,500.00
$4,500.00
Travel & Expenses (Reimbursable)
per actual
1
$0.00
$0.00
Subtotal$14,300.00
GST/HST (5%)$715.00
Total CAD$15,015.00
Payment
Interac e-Transfer and EFT are the most common payment methods.
Thank you for your business · InvoiceYard.com
5 items · Subtotal $14,300.00 + GST/HST $715.00
Total: $15,015.00
🇨🇦 Canada Requirements
Currency$ CAD
TaxGST/HST (5%)
Date formatDD/MM/YYYY
PaymentInterac e-Transfer and EFT are the most common payment methods.
Businesses registered for GST/HST must display their Business Number (BN) on invoices. The federal GST rate is 5%; HST applies in participating provinces (Ontario 13%, Nova Scotia 15%, etc.). Quebec residents apply QST separately at 9.975%.
Payment Terms
Net 30
About Canada Consulting Invoicing
Canadian consultants with over $30,000 CAD in annual revenue must register for GST/HST. Invoices to business clients generally allow the recipient to claim an Input Tax Credit (ITC) for the tax paid. Always include your BN on tax invoices. Consulting invoices reflect high-value advisory relationships and often include retainer arrangements, project-based fees, or time-and-materials billing. A professional consulting invoice conveys expertise and reinforces the value of your guidance. Clear scope descriptions, deliverable milestones, and structured payment schedules are essential for any consulting engagement.
Frequently Asked Questions
How should consulting retainers be invoiced?
Retainer fees are typically invoiced at the start of each period (monthly or quarterly). Clearly state the retainer amount, the period it covers, and what services are included. Any work beyond the retainer scope should be billed separately at your standard rate.
Can I invoice for expenses separately?
Yes. Travel, accommodation, software, and other out-of-pocket expenses should be itemized separately from your consulting fees. Attach receipts where possible and clearly label them as 'Reimbursable Expenses'. Some clients require pre-approval for expenses above a set threshold.
What is the difference between a consulting invoice and a statement of work?
A Statement of Work (SOW) is a contractual document agreed before work begins, outlining scope, deliverables, and timeline. An invoice is a payment request issued after work is completed or at agreed milestones. Both documents are important for protecting your interests.
How do I invoice international consulting clients?
For cross-border consulting, specify the invoice currency clearly, include your SWIFT/IBAN details for wire transfers, and note any applicable withholding tax obligations. Some countries require non-resident consultants to register locally for tax purposes above certain thresholds.
How does GST/HST work on Canadian invoices?
Canada levies a 5% federal Goods and Services Tax (GST). In participating provinces, GST is combined with a provincial component into the Harmonized Sales Tax (HST) — for example, 13% in Ontario and 15% in Nova Scotia. In Quebec, GST and QST (9.975%) are charged separately. Businesses with annual revenue over $30,000 CAD must register, collect, and remit GST/HST.
Do I need a Business Number on my Canadian invoices?
If you are registered for GST/HST, you must display your 15-character Business Number (BN) on all invoices — this is your 9-digit BN followed by the program identifier (RT) and a 4-digit reference number (e.g., 123456789 RT0001). Invoices without a valid BN cannot be used by your clients to claim Input Tax Credits (ITCs).
Are there different invoicing rules by Canadian province?
Yes. Provinces that use HST (Ontario, New Brunswick, Nova Scotia, Newfoundland, PEI) require a single combined tax line. Quebec requires separate lines for GST and QST, and QST-registered businesses must also show their QST number. British Columbia, Saskatchewan, and Manitoba charge GST plus their own Provincial Sales Tax (PST), which may have separate registration and invoicing requirements.
